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Employee Resources

General faculty and staff information.

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Employee Resources

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Questions?

Dr. Paul Heintz

Dean of Arts and Sciences
937.778.7921

Dr. Andy Runyan

Dean of Professional and Technical Programs

937.778.7842

A place to get the basics.

This Employee Resources page is meant to help you find quick answers to some everyday questions, but should not be considered a replacement for information contained in any other policy and/or procedures documentation.

Access frequently used forms.

FORMS

FORMS

Academic Alert Form

Academic Dishonesty Policy/Report Form

Change of Section Request Form

Course Substitution Form

Faculty-Initiated Withdrawal Form

Incomplete Grade Request Form

Independent Study Form

Late Withdrawal Request Form

Registration | Add | Drop Form

Explore general information.

Adjunct Office Space
Adjunct Salary Scale
Campus Hours
Grants
Keys & Key Cards
Liability Insurance
Mail
Professional Development
Promotion & Rank
Room Reservations
Sick and/or Personal Time
State Retirement System
Travel & Expense Reimbursement
Tuition Reimbursement & Tuition Waivers

Adjunct Office Space

Adjunct faculty may utilize any available shared workspaces. These workspaces are located on various hallways. Adjuncts may also utilize the staff lounges in Rooms 350 and 405 on the Piqua campus. Staff lounges are equipped with computers, copiers, refrigerators, microwaves, tables and file drawers. You are welcome to use a staff lounge to hang coats, work and eat meals. Quiet workspace is also available in the Library and at the Greenville, Eaton and Troy locations. Please remember that students—including student workers—are not permitted in the lounge areas. If an adjunct needs to meet with a student, open adjunct offices are available on a first-come basis. These rooms are designated by an "Adjunct Office" sign on the door.

Adjunct Salary Scale

Part-time instruction of credit courses is paid at a special contract hour rate. One lecture hour per/week per/term = one contract hour; one supervised laboratory hour per/week, per/term = 3/4 contract hour. Payment for part-time instruction will be paid according to the following schedule. (Effective Fall 2024)

0–30 cumulative hours taught ⇒ $556.00
31–60 cumulative hours taught ⇒ $584.00
61+ cumulative hours taught ⇒ $633.00

Campus Hours

General campus hours can be found via the link below. Special campus hours for holidays and/or breaks are communicated via email.

Campus Information

Grants

The Edison Foundation's Classroom & Department Mini-Grant Program is designed to provide financial support for projects, programs and services not funded through the employees' regular departmental budgets. All full-time faculty and staff are eligible to apply for a mini-grant. To be considered, the scope of the request must support the mission of the College and directly impact Edison State students. A committee from The Edison Foundation Board of Directors and staff will choose grant recipients, allocating up to $500 for each proposal. The committee's goal is to award as many grants as possible to eligible faculty and/or staff. You can find more information via the link below.

Classroom & Department Mini-Grants

Keys & Key Cards

Keys and/or key cards are issued after approval by the appropriate academic dean. Once approved, contact Administrative Services in Room 161.

Liability Insurance

Edison State has general liability coverage of $1 million with a $10 million liability umbrella for all faculty—for a combined total of $11 million. The professional medical staff policy, which covers the nursing faculty has a $5 million policy. Each faculty member may, if desired, obtain additional coverage. Faculty members should use good judgement in order to avoid situations which could potentially result in a liability action. Additional information regarding liability coverage can be found by contacting the Business Office.

Mail

Each faculty and staff member is assigned a mailbox. On the Piqua campus, mailboxes are located in the Staff Lounge in Room 350. Contact the Edison State at Greenville, Edison State at Eaton or Edison State at Troy location for information on mailbox locations. Faculty should check their mailbox before each class. We must rely on you to convey important information to our students. For faculty who teach off-campus, you may pick up your materials or request for them to be mailed to you.

Professional Development

In addition to the internal professional development that is provided on a continual basis, each full-time faculty member is allotted $900/annually to be used for professional development. Adjunct faculty are invited and encouraged to take advantage of internal professional development opportunities.

Promotion & Rank

Promotion should be recognition of the mastery of the characteristics associated with a rank. Since these characteristics assume excellence and commitment to teaching and learning, faculty seeking promotion should be assisted and guided in achieving that goal. The Provost will provide faculty with the Promotion Handbook and Rubric by December 15, annually, so that applications can be completed prior to the February 1, 5:00 p.m. deadline.

Room Reservations

Room reservations may be made by contacting Administrative Services in Room 161 or by filling out a Facilities Use Request Form. You can access this form via the link below.

Facility Use Request Form

Sick and/or Personal Time

The Employee Leave Request Form must be completed to request a leave of absence, sick leave and/or personal time off. All leave and compensatory time requests (except for illness), must be pre-approved and submitted to the appropriate dean before leave is taken. For more information on full-time faculty sick leave policies, refer to Article XV "Sick Leave" on page 44 of the Collective Bargaining Agreement. This document can be found in SharePoint. The Employee Leave Request Form can be downloaded via the link below.

Employee Leave Request Form

State Retirement System

All eligible employees participate in the State Teachers Retirement System (STRS), the Ohio Public Employees Retirement System (OPERS) or an Alternate Retirement Plan (ARP) if applicable. Eligibility in these systems is governed by Chapter 3305 of the Ohio Revised Code. For more information, contact the Human Resources department.

Travel & Expense Reimbursement

The Request to Travel Form (this will download an Excel document to your computer) needs to be completed and approved by the appropriate dean prior to travel. The Travel Reimbursement Form needs to be completed in order to be reimbursed for any personal expenditures.

Tuition Reimbursement & Tuition Waivers

Full-time faculty members of Edison State Community College, their spouse and/or dependent children are eligible for tuition-free enrollment in credit classes offered by the College. The faculty member is responsible for paying all other fees. To apply, complete the Faculty Tuition Reimbursement Application and return to the Human Resources Department. Full-time faculty may also obtain partial tuition reimbursement for undergraduate and postgraduate coursework taken at a regionally accredited, four-year college or university. Tuition remission must be applied for and approved in advance. Download the Tuition Remission Procedure Form for additional information and application form.

Adjunct faculty members who are currently teaching or taught in the previous semester are eligible for tuition-free enrollment in credit classes offered by the College. The adjunct faculty member is responsible for paying all other fees. This benefit also applies to a spouse and/or dependent children. Tuition waived will be calculated on the value of one (1) credit hour of tuition for every two (2) credit hours taught (rounded down). To apply, complete the Employee Tuition Waiver Form and return to the Human Resources department.